Below are some commonly miscategorized expenses and the correct category they should be included in.
| Miscategorized Miscellaneous Expense | Correct Category | Miscategorized Miscellaneous Expense | Correct Category | |
| Advertising related to specific property rentals Newspaper ads NYC illuminated sign charge Promotional ads Television ads |
Advertising | A/C repairs or upkeep Air conditioning repairs or upkeep Alarm system maintenance Appliance repairs Asbestos maintenance Asphalt repair Boiler repairs Building repairs Burglar and fire alarm system maintenance Carpenters Chemicals for cleaning Cleaning Service Cleaning Supplies Electrical system repairs Electricians Elevator repairs Emergency repair service Equipment rental Exterior painting Exterminator/Pest Control Gardening Gas service General maintenance and repairs Glaziers Graffiti removal Hall maintenance Hardware HVAC Insecticide Intercom repairs Iron work Janitorial Services Janitorial Supplies Landscaping Lawn Lobby Maintenance Locksmiths Masonry Outside labor Parking lot repairs Plastering Plumbers Plumbing repairs Pointing ($500 or less) Pollution repairs Refrigeration repairs Roof repairs Safety devices Sidewalk repairs Smoke detectors Snow removal Sprinkler system maintenance Stairwell maintenance Supplies necessary for maintenance and repairs Swimming pool maintenance Tile repairs Waterproofing Welders Window cleaning Window guards |
Repairs and Maintenance | |
| Cleaning Service Contract | Cleaning Contracts | |||
| Con Ed Steam Gas for heating Oil |
Fuel | |||
| Boiler explosion premium Fire premium Liability premium Rent fidelity bonds premium Theft premium |
Insurance | |||
| Brushes Decorating Interior Painting Labor for interior decorating Paint Painting and Plastering Spackling Wallpaper |
Interior Painting and Decorating | |||
| Amortized leasing commissions Brokers' fees Consultants' fees Leasing agent's fees Leasing contracts Prorated leasing commissions |
Leasing commission | |||
| City and State utility tax Electricity Gas for cooking stove NYC and NYS utility tax |
Light and Power | |||
| Accounting Fees Administrative fees ADT computer payroll service Association dues Auditing BID fees Bookkeeping fees Building registration fee Carting Certified mail Collection fees Computer processing Consultation fees Credit Card Fees Credit Check Data processing costs DHCR Monitoring Directory service Dispossess filing fees Dues Elevator service contract Environmental protection Escalation billing service Eviction fees (except $1000 and under) Food for watchdogs General office expense Inspections (boilers, elevator, fire, etc.) Interim Multiple Dwelling filing fee Keys Legal Fees Loft Board fees Management agent fees Management fees Marshall's fees Maximum base rent filing fee Membership fees Messenger ($200 or less) Meter reading service (water meters, electric meters, etc.) Office expense Office Supplies Outside management Outside services (other than subcontracted labor) Permits Post Office Box fee Postage Professional Fees Protection Real Estate Publications and Journals Realty Advisory Board fees Rent collection fees Rent stabilization association fee Rubbish removal Scavenger service Security Guards Security Service Service charges Service contracts Settlement Small property owners association Stationery Superintendent's telephone Tank registration Telecommunication Telephone Tenant relations Trash/Garbage/Rubbish removal Uniforms Uniforms (purchase and cleaning) Vault tax Water conditioning Water purification Water treatment service |
Management and Administration | |||
| Disability welfare Employee benefits Federal unemployment insurance Federal, State and City withholding tax FICA social security tax Health insurance Hospitalization Major medical Management commissions New York State unemployment insurance Payroll Tax Pension Salaries (except directors & officers) State unemployment insurance Union dues Workmen's compensation |
Wages and Payroll | |||
| Frontage Sewer charges or taxes Water charges or taxes |
Water and Sewer | |||